Privacy Policy

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Last Updated: August 2026

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Introduction

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The Chilton & Windlestone Miners Welfare Recreation Trust Archive ("we", "our", "us") is committed to protecting your privacy and handling your personal information responsibly.

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This Privacy Policy explains how we collect, use and protect any personal information you provide when using our website. It also explains your rights regarding your personal data.

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By using this website, you agree to the practices described in this Privacy Policy.

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Information We Collect

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Depending on how you use our website, we may collect information including:

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• Your name

• Email address

• Telephone number

• Postal address (where applicable)

• Information submitted through contact forms

• Memories, photographs or historical material you choose to share

• Newsletter subscription details

• Technical information such as IP address, browser type and pages visited
   

How We Use Your Information

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We use your information to:

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• Respond to enquiries

• Manage donations and fundraising activities

• Process volunteer applications

• Manage newsletter subscriptions

• Improve our website and services

• Preserve and share historical information where permission has been provided

• Meet legal and regulatory obligations
   

We will only use your personal information where we have a lawful basis to do so.
 

Sharing Your Information

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We do not sell your personal information.

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We may share information with trusted third-party service providers who help us operate our website or deliver services, including:

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• Website hosting providers

• Email marketing platforms

• Payment processors

• Analytics providers
   

These organisations are only permitted to use your information to provide services on our behalf.

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We may also disclose information where required by law.

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Cookies

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Our website may use cookies to improve your browsing experience and help us understand how visitors use the website.

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Cookies may be used for:

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• Website functionality

• Visitor analytics

• Performance monitoring

• Remembering user preferences
   

You can control or disable cookies through your browser settings.

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Third-Party Links

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Our website may contain links to external websites.

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We are not responsible for the privacy practices or content of external websites. We encourage you to read their privacy policies before providing any personal information.

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Data Security

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We take reasonable technical and organisational measures to protect your personal information against unauthorised access, alteration, disclosure or destruction.

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However, no internet transmission can be guaranteed to be completely secure.

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How Long We Keep Information

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We only retain personal information for as long as necessary to fulfil the purposes outlined in this policy or to meet legal requirements.

Historical material donated to the archive may be retained permanently where appropriate and with the necessary permissions.

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Your Rights

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Depending on your location and applicable data protection laws, you may have the right to:

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• Access your personal information

• Request corrections

• Request deletion of your information

• Restrict or object to processing

• Withdraw consent

• Request a copy of your information

• Lodge a complaint with the Information Commissioner's Office (ICO)
   

To exercise any of these rights, please contact us using the details below.

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Contact Us

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If you have any questions about this Privacy Policy or how we handle your personal information, please contact:

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Chilton & Windlestone Miners Welfare Recreation Trust Archive

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Address: [Insert Address]

Email: [Insert Email]

Telephone: [Insert Telephone]

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Changes to This Policy

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We may update this Privacy Policy from time to time to reflect changes in legislation, our services or our website.

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The latest version will always be published on this page with the date of the most recent update.